Financial Management Information System (FMIS)
ARTS has developed a Financial Management Information System (FMIS) for the government of Afghanistan, in order to serve as a tool to automate the existing standard financial forms and formats, approved by Ministry of Finance(MoF); with flexibility to add more complex financial functions. The system is meant to accelerate and improve efficiency of work and make data more valuable by utilizing the minimum resources and time. It is a protected system, with right based privileges. A tracking system is incorporated into the system to identify data ownership and track any changes in data. The system covers both Ordinary & Development Budget Forms and Reports.
The system is further divided into several sub modules such as budgeting, procurement, disbursement, Book Keeping and payroll.
Program Budgeting & Planning
It is used for budgeting expenditures to meet programmatic objectives rather than on a line-item basis. In program budgeting, specific performance objectives are used in formulating systematic costs for all related functions, as opposed to totaling line-item requests. Each department or sub department, depending upon the hierarchy structure will use this feature to do initial draft program budgeting, which will be shared with Ministry of Finance (MoF). In MoF, an assigned committee will study the drafted program budgeting and provide their comments accordingly. After getting a green light from MoF about program budgeting, each government organization will fill the B4 or B3 form for the purpose of budgeting. The feature is needed because program budgeting will define the basis for the actual budgeting.
Automatic preparation, gathering, and formalization of financial data and report generation can be done on the fly.
Disbursement and payments can be handled further through the standard automated forms.
Payroll can be handled further through the standard automated forms.
Tracks entire process of procurement from requests to its approval, RFQ, purchasing, contracting and retrieval.
Petty Cash Management
Petty Cash Management provides an account of all individuals who handle petty cash details by filling a simple form to track inflow and outflow for a particular interval. The submitted expense details will be sent to the verifier for verification and to the manager for approval as per the predefined workflow. Dashboards and reports give the real-time data on expense for various expense categories.
The system provides forms and interfaces for the sources of income or to track any type of transaction that is given as a support or fund to the organization.
Standard, customized reports can be generated by system that normally takes days and weeks.
A complete dynamic user management set is enabled.